Effective Date: February 2025
1. Introduction
This Privacy Policy describes how Bermuda Brokers (“Bermuda Brokers” or “Company”) collects, uses, shares, and protects personal information in accordance with the Personal Information Protection Act 2016 (PIPA) of Bermuda. By accessing or using this website or services, agreement to the collection and use of information as outlined in this Privacy Policy is implied.
2. Lawful Basis for Processing
Personal information is processed based on one or more of the following lawful bases:
- Consent: When explicit consent is provided for the processing of personal information.
- Contractual Necessity: When processing is required to fulfill a contract or provide requested services.
- Legal Obligation: When compliance with legal or regulatory obligations is necessary.
- Legitimate Interests: When processing is necessary for legitimate business interests, provided such interests do not override fundamental privacy rights.
3. Information Collected
Personal information is collected in various ways, including when individuals:
- Visit the website
- Engage services
- Provide contact details
- Subscribe to newsletters or mailing lists
- Communicate regarding services
- Participate in surveys, promotions, or contests
- Interact on social media
- Provide verification details such as usernames and passwords
The types of personal information collected include:
- Name, contact details (email, phone, mailing address)
- Transaction history and past services used
- Identifiers such as passport number, driver’s license, or government-issued ID
- Device and browsing information (IP address, location data, browsing history)
- Social media interactions
- Audio, electronic, or visual data (as applicable)
4. Use of Information
Collected information is used to:
- Provide, manage, and improve services
- Communicate regarding inquiries and services
- Ensure compliance with legal and regulatory obligations
- Prevent fraud and security breaches
- Conduct analytics and reporting
- Facilitate marketing and advertising efforts
- Protect business interests and comply with legal obligations
5. Sharing of Personal Information
Personal information is not sold. However, data may be shared with:
- Internal departments responsible for service fulfillment
- Business partners and service providers bound by confidentiality agreements
- Third-party processors for necessary business functions
- Regulatory authorities, as required by law
- Legal entities to prevent fraud, enforce legal claims, or safeguard business operations
6. Data Protection Measures
Appropriate administrative, technical, and physical security measures are implemented to protect personal information from unauthorized access, disclosure, alteration, or destruction. Examples of such measures include:
- Encryption of sensitive data
- Access control and authentication mechanisms
- Periodic security audits and vulnerability assessments
- Secure storage and disposal of personal information
However, no online system is completely secure, and caution is advised when sharing sensitive information.
7. Rights Under PIPA
Under Bermuda’s Personal Information Protection Act (PIPA), individuals have the right to:
- Access personal data and verify accuracy
- Request correction, restriction, or deletion of data
- Withdraw consent for data processing (except where legally required)
- Request data portability in a machine-readable format
- Object to the processing of personal data for specific purposes
- Lodge a complaint with the Bermuda Privacy Commissioner if rights under PIPA are violated
Requests related to personal data can be submitted to the Data Privacy Officer using the contact details provided below. Responses will be provided within 30 days, unless extended under legal provisions.
8. Data Retention
Personal information is retained only as long as necessary to fulfill business, legal, and tax obligations. Once the retention period expires, data is securely deleted, anonymized, or aggregated as per legal and regulatory requirements.
9. Cookies and Automated Data Collection
Cookies and similar technologies are used to collect website usage data, enhance user experience, and track site performance. Cookies can be disabled in browser settings, but doing so may impact site functionality.
10. Cross-Border Data Transfers
Personal data may be transferred to and processed in jurisdictions outside Bermuda. All such transfers comply with applicable data protection laws to safeguard data rights. Measures such as standard contractual clauses or ensuring equivalence in data protection are implemented to maintain compliance.
11. Third-Party Websites and Social Media
This website may contain links to third-party websites and social media platforms. Bermuda Brokers is not responsible for the privacy practices of these external sites. Users should review their respective privacy policies before sharing any personal data.
12. Policy Updates
This Privacy Policy may be updated at any time. Any modifications will be posted on the website and become effective immediately upon publication. Periodic review is recommended.
13. Contact Information
For questions or requests regarding this Privacy Policy, contact:
Bermuda Brokers – Data Privacy Officer
Phone: +1 441 497 0998
Email: Jonathan@bermudabrokers.com
By using these services, acknowledgment and acceptance of the terms outlined in this Privacy Policy are implied.
